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Special Events Internship - Summer 2017

Internship Responsibilities

The festivals/events intern is a part-time unpaid practicum.  The intern reports to the
Special Events Director and learns about the successful production of large-scale events and festivals; specifically, Baltimore Farmers’ Market & Bazaar, Dr. Martin Luther King Parade,  Light City Baltimore, MECU Neighborhood Event Grant, Baltimore’s July 4th Celebration, and  other events.  

The internship is designed to provide the student with a broad-based learning experience, so that they are exposed to the logistical planning, application processes, bookkeeping, programming, production and promotional/marketing strategies that are needed to plan and execute events/festivals of a national caliber.  The Special Events Director works with the student to identify projects that meet their educational and career goals.   Projects may include:

  • Organize and catalogue the applications of various events. Applications can include a variety of areas including Farms, Food, Music, Crafts, and Grants.
  • Produce and send correspondence to applicants that can include confirmation of participation and financial paperwork.
  • Assist with logistical components such as permits, mapping, exhibitor guidelines/outreach, signage, parking/transportation, planning documents, workshops, physical set-up which typically involves lifting, etc.
  • Assist with prep work and attend  logistical  planning meetings
  • Shadow the Special Events Director, Events Managers and Special Events Coordinators in their daily work, coordinating special events, festivals and projects for the department as needed.
  • Undertake other projects as needed for other departments/events within the Baltimore Office of Promotion & The Arts 

Skill Set Required

  • Current college–junior or senior–or graduate students are eligible to apply.  Applicants who are not registered students are not eligible.
  • Major in Communications, Events Planning/Management, Business Finance/Management, Arts Administration, Cultural Studies, or Leadership in Non-Profit Sector or related program.
  • Excellent oral and written communications skills; able to provide outstanding customer service to exhibitors, vendors, sponsors, etc.
  • Ability to multi-task; superior attention to detail; strong organizational skills are a must.
  • Ability to conduct Internet research; familiarity with social media.
  • Knowledge of MS Word, Excel, Access, and PowerPoint.

Hours & Compensation

  • Student must be available at least two days per week or the equivalent of at least 14 hours per week; BOPA is open Monday to Friday from 9:00am to 5:00pm. Weekends and evenings hours possible.
  • Student is strongly encouraged to be available for Artscape 2017, July 21-23.
  • This is an unpaid position.
  • Intern may be eligible for gaining college/university credits toward graduation.  (Intern should explore this possibility with their school prior to applying for the internship.)
  • Parking or Monthly Transit Pass may be provided to the student by BOPA, pending availability.

Preferred Areas of Study/Major(s)

Communications, Event Planning/Management, Arts Administration, Cultural Studies, Non-profits

Internship Location

Baltimore, MD

Details

Semester: Summer (Jun - Aug)
Year: 2017
Hours per week: 10-20 hours
Workdays: Flexible
Pay: No

Application Requirements

Application Deadline: May 1, 2017
Required Documentation: Resume, Cover Letter
Application Instructions

Please send your resume and cover letter by email to: Markell Cassard at mcassard@promotionandarts.org. In the Subject Line of your email, please identify the name of the internship and the semester for which you are applying.
 

Application Deadlines:

Application due no later than May 1, 2017.

Headquarters

10 E. Baltimore Street, 10th Floor
Baltimore, Maryland 21202

About Baltimore Office of Promotion & The Arts

The Baltimore Office of Promotion & The Arts, a 501 (c) 3 non-profit organization, produces events and arts programs as well as manages several facilities. It is the official Baltimore City Arts Council. BOPA coordinates Baltimore's major events including Light City Baltimore, New Year's Eve and July 4th celebrations at the Inner Harbor, Artscape which is America’s largest free arts festival, the Baltimore Book Festival, Baltimore Farmers' Market & Bazaar, School 33 Art Center’s Open Studio Tour, and the Dr. Martin Luther King, Jr. Parade.

In the past, BOPA has been called upon to orchestrate or assist with large-scale city events.  The activities include the Ravens Rally Super Bowl Send-Off and the Ravens Super Bowl Victory Parade in 2001 and 2013; Miss USA in 2005 and 2006; Baltimore's Celebration of the Army-Navy Game in 2000 and 2007; the Star-Spangled Salute to Michael Phelps in 2008, the Star-Spangled Sailabration in 2012 and the NFL Kick-Off in 2013. Currently, BOPA is preparing for exciting upcoming events in 2017 including the second annual Light City Baltimore March 31st - April 8th 2017. 

The Baltimore Office of Promotion & The Arts manages the Creative Baltimore Fund Grants, Baltimore Mural Program, Free Fall Baltimore, PNC Transformative Art Prize, MECU Neighborhood Grant Program and Bright StArts Workshops For Children. BOPA oversees historic attractions and sites including the Top of the World Observation Level, School 33 Art Center, The Cloisters and the Bromo Seltzer Arts Tower.